How to Utilize Technology to Outfit Meeting Rooms
As the pandemic swept across the globe, mandatory lockdowns forced companies to change the way they work or face the perils of the business perishing during the pandemic. To change the way business was done, business leaders turned to technology to keep things going. Conferencing and collaboration platforms, such as Zoom, Microsoft Teams or Webex, became part of our daily vocabulary. And this isn’t going away anytime soon.
According to numerous surveys, most business executives envision a hybrid work model going forward. But delivering an optimal experience for both remote and in-person personnel simultaneously will be a challenge. So, as more workers begin returning to the office, businesses will need to continue to evolve. And once again, technology companies are delivering some of the best solutions.
Learn how to utilize technology to outfit meeting rooms to best support the hybrid workplace of the future.
Flex Space Offers More Multi-Use Spaces and Meeting Room Options
For many decades it seemed that ‘bigger was better’ when it came to building out conference room space. Meeting spaces with larger capacity often equated to higher revenues. And if smaller spaces were requested, built-in room partitions could offer some visual privacy in smaller spaces, but often lacked the ability to block out noise from the other side of the flimsy partition.
But significant advancements in flex space options have been made over recent years. Smart room solutions allow actual physical walls or glass panels to be moved into place at the touch of a button. These can offer the same soundproofing capabilities as traditional fixed-in-place walls can.
Companies are finding that they can make better use of their office space by moving away from traditional conference room floor plans to incorporate more flex space options. It allows companies the option to offer multiple smaller meeting space options at one time or the ability to combine the spaces for large company-wide gatherings.
Key Meeting Room Technologies Supporting a Hybrid Workforce
Collaborating with colleagues is essential in today’s business world. If colleagues are all meeting in person, or all working remotely, they will all have similar experiences with the technology being used and can select to best option to support that specific type of meeting. But with hybrid meetings, the technology is often used to support the majority of the group, while the minority of the group often suffers through a less than optimal collaboration experience.
Some key technologies are better at supporting hybrid teams with features that enhance both in-person and remote working experiences.
Smart Interactive Whiteboards and Content Sharing Technology
Tools such as smart whiteboards and content sharing technology provide platforms that allow all participants to operate tools through their devices. This allows for more interaction during meetings for all team members creating a better combined experience.
Advanced Audio Solutions
Audio quality is key to holding a successful hybrid meeting. It’s also essential for flex spaces. When the space is configured as one large meeting room, audio controls need to be able to function as one complete system, delivering messaging to various parts of the room at the same time to prevent echoing or clarity concerns. But when flex spaces are broken down into multiple individual meeting rooms, the audio system also needs to be broken down between rooms, allowing each to use their audio system as they see fit, at the same time.
Network Infrastructure is Essential for Supporting Meeting Room Technology
The network infrastructure is a vital component of an IT infrastructure that is responsible for transporting communications between network users, components, and devices. It allows network users to access and exchange data and information accurately, efficiently, safely, and securely. It protects data during the communication process and can significantly impact a user’s experience. A solid network infrastructure consisting of network hardware, software, and operations components is essential for the technology being utilized to outfit meeting rooms to function as intended. It’s the framework that supports the entire system.
Contact Engineering PLUS to Learn More About How to Utilize Technology to Outfit Meeting Rooms
Engineering PLUS works with businesses to advise them on technology engineering projects, such as outfitting meeting rooms to best support the hybrid workforce of the future. We find creative solutions to solve problems turning advanced concepts into real-world solutions.